BOCC Minutes 01/07/08 Print
Board of Commissioners - Minutes

HAYWOOD COUNTY COMMISSIONERS
REGULAR MEETING – January 7th, 2008

CALL TO ORDER

Vice-Chairman J.W. “Kirk” Kirkpatrick, III convened the regular meeting of the Haywood County Board of Commissioners at 9:00 a.m. in the County Commissioners’ Meeting Room at the Haywood County Justice Center, Waynesville, North Carolina, with Vice-Chairman J.W. “Kirk” Kirkpatrick, III, Commissioners Mary Ann Enloe, Charles “Skeeter” Curtis and Bill L. Upton present. Staff members present were County Manager David B. Cotton, Assistant County Manager Marty Stamey, County Attorney Leon M. “Chip” Killian, III, Public Information Coordinator David Teague, Finance Director Julie Davis and Administrative Assistant Rebecca Morgan.

Vice-Chairman Kirkpatrick announced that Chairman Ammons was absent due to a family member having surgery.

PLEDGE OF ALLEGIANCE 

Vice-Chairman Kirkpatrick led the Pledge of Allegiance.

Commissioner Upton offered the invocation.

2008 BICENTENNIAL OPENING CEREMONY 

Vice-Chairman Kirkpatrick shared that this meeting is the opening ceremony of the 2008 Bicentennial Celebration. Vice-Chairman Kirkpatrick welcomed the Honorable Heath Shuler, United States Congressman, 11th District, the Honorable John Snow, North Carolina Senator, 50th District, the Honorable Joe Sam Queen, North Carolina Senator, 47th District, the Honorable Ray Rapp, North Carolina Representative, 118th District, the Honorable R. Phillip Haire, North Carolina Representative, 119th District.  

Proclamation

Commissioner Enloe read the Bicentennial Proclamation declaring the 2008 Bicentennial Celebration for the County of Haywood, North Carolina.

Commissioner Enloe introduced the Honorable Heath Shuler, United States Congressman. Congressman Shuler shared that it takes community involvement, our churches, our civic organizations, our local government, and our businesses to be the backbone and to prosper. We do that by commitment of each and every one of us. Congressman Shuler stated that on this bicentennial we have an opportunity to set the pace for many decades to come. Congressman Shuler congratulated Haywood County.

Commissioner Enloe introduced the Honorable John Snow, North Carolina Senator, 50th District. Senator Snow shared his appreciation for being a part of the celebration of Haywood County’s bicentennial. Senator Snow shared that Haywood County is home to many beautiful natural resources, but the greatest thing Haywood County has to offer is strong-willed, hard-working people. Senator Snow encouraged all the citizens to be a part of the celebration and to research the history of the County on the website. Senator Snow stated that it’s hard to have a vision for the future without looking back at your past.

Commissioner Enloe introduced the Honorable Joe Sam Queen, North Carolina Senator, 47th District. Senator Queen stated that he was proud to represent Haywood County. Senator Queen shared that Haywood County started in the revolutionary spirit of 1776 with the Rutherford Expedition. A number of the founding fathers of this County came in to form the militia of the western frontier and helped establish the democracy of the United States. Senator Queen stated that his senatorship’s slogan is “Let’s all join hands in one big circle”. Senator Queen shared that he looks forward to joining with the citizens of Haywood County in hands, in a circle as we celebrate the anniversary of this grand County.

Commissioner Enloe introduced the Honorable Ray Rapp, North Carolina Representative, 118th District. Representative Rapp shared that when he looks at Haywood County’s history, he is inspired by the leaders that have come from the County. Representative Rapp  stated that we have been here 200 years and he looks forward to being a part of the activities planned every month for the Bicentennial Celebration. Representative Rapp shared his appreciation for the hard work that Commissioner Enloe has done in making the Bicentennial Celebration a success.

Commissioner Enloe introduced the Honorable R. Phillip Haire, North Carolina Representative, 119th District. Representative Haire shared that in 1908 there was a book written about the first 100 years of Haywood County. The book highlighted some of the pioneer families of the County. Representative Haire explained that Haywood County has a great history.  Representative Haire stated that he looks forward to participating in the activities planned throughout the year.

Commissioner Enloe shared that a book is being written regarding a definitive history of Haywood County. The Board of County Commissioners commissioned the Historical Society to have this book professionally written.

Commissioner Enloe unveiled the official Haywood County Bicentennial t-shirt, designed locally by Rikki Tikki Tees. Commissioner Enloe introduced Mr. Thomas. Mr. and Mrs. Thomas are preparing the t-shirts to sell as a fund raiser for the Haywood Community Connections.

Commissioner Enloe presented the first Bicentennial t-shirt, a stick pin and a lapel pin to Congressman Shuler. Commissioner Enloe presented Bicentennial t-shirts, a stick pin and a lapel pin to the Honorable John Snow, the Honorable Joe Sam Queen, the Honorable Ray Rapp, and the Honorable R. Phillip Haire.

Resolution

Commissioner Enloe asked County Attorney Leon M. “Chip” Killian, III, to present the Bicentennial Resolution. County Attorney Killian explained that the resolution, which is to be delivered to our delegation at the North Carolina General Assembly, was essentially identical to the proclamation. County Attorney Killian shared that he has been the County Attorney for thirty-six years and has thoroughly enjoyed it. County Attorney Killian read the executive summary of the resolution.

Vice-Chairman Kirkpatrick thanked Commissioner Enloe for her efforts in organizing the Bicentennial Celebration. Vice-Chairman Kirkpatrick introduced Gary Caldwell, Production Manager of Cornerstone Printing. Mr. Caldwell presented the Board of County Commissioners with Bicentennial calendars.

RECESS

 -Chairman Kirkpatrick called for a brief recess.PUBLIC COMMENTS Vice-Chairman Kirkpatrick opened the public comment session. Comments are generally limited to three minutes per individual, unless the speaker is representing a group for which the comment period may be extended to five minutes.

Mr. Harley Caldwell approached the Board. Mr. Caldwell expressed his concern regarding the bust that has been commissioned to honor Sheriff Tom Alexander. Mr. Caldwell expressed that the recognition of many Haywood County sheriffs should be made in some way.

Commissioner Curtis inquired if former Haywood County sheriffs would be honored. Commissioner Upton answered that they would be honored and that David Cotton, County Manager is researching the names of all former Haywood County sheriffs. Commissioner Enloe confirmed that the names of the sheriffs will be inscribed on plaques. Commissioner Enloe further stated that photographs of these sheriffs are being requested to be included for display. If a sheriff’s name cannot be found, the plaque will show a blank space for that name. Citizens will be asked to help complete the missing information. Once the missing names have been confirmed, the plaques will be inscribed with those names. Vice-Chairman Kirkpatrick explained that one reason Sheriff Alexander is being honored is because of his many consecutive terms of service.

Being no other public comment, Vice-Chairman Kirkpatrick closed the public comment session.

CONSTITUENT CONCERNS

Commissioner Curtis inquired as to the status of the deed for the Lucius Jones property. County Attorney Killian replied that preparation has been made to move forward with the deed.

DISCUSSION/ADUSTMENT/APPROVAL OF CONSENT AGENDA

Vice-Chairman Kirkpatrick inquired if the Commissioners had any adjustments to the agenda. There were no adjustments.

 Consent Agenda

Commissioner Enloe made a motion to approve the consent agenda as presented. Commissioner Upton seconded and the motion carried unanimously.

  • Minutes of December 17th, 2007 Regular Meeting.
  • Budget Amendments as presented by Julie Davis, Finance Director.

Emergency Management – Citizens Corps Grant – planning - $3,500. To appropriate the funds for Citizens Corps Grant to provide funding for planning activities to enhance the Haywood County Medical Reserve Corps.

Emergency Management – Citizens Corps Grant – planning - $3,157. To appropriate the funds for Citizens Corps Grant to provide funding for equipment to enhance the Haywood County Community Emergency response team.

Emergency Management – Citizens Corps Grant – planning - $4,900. To appropriate the funds for Citizens Corps Grant to provide funding for equipment, training, exercises, and planning activities to enhance the Haywood County Citizens Corps.

Emergency Management – Citizens Corps Grant – planning - $3,000. To appropriate the amounts due to the town of Clyde and to the Haywood County tax collectors for the portion of the taxes due for 2007 for the time the flooded properties were owned by the county. The properties were purchased with grants funds.

Legal – Increase in legal appropriation - $36,000. To increase the legal budget to cover the increased legal expenditures incurred, and an estimated amount for the rest of the year.

Capital Project Ordinance – Phase 2 Bond projects – reimburse architect fees from bond proceeds and repay lottery funds - $440,000. To transfer the amount of the architect fees for the phase 2 bond projects to the project reflecting those fees. These fees were initially paid for with lottery proceeds, which will be returned to the state for use on other school projects.

  • 2008 Holiday Schedule – David Cotton, County Manager.

Martin Luther King, Jr. birthday has been added to the holiday schedule. The Commissioners have changed their regular meeting to Tuesday, January  22nd. County Attorney Killian advised that due to the change of date of the meeting, he may not be able to attend the meeting, but will have a representative attend for him.

ADMINISTRATIVE/AGENCY REPORT

Inspections

Mr. Bruce Crawford, Chief Building Codes Inspector shared that it is an honor and a privilege to work in Haywood County. Mr. Crawford presented an update on the condemnation process. Six properties are in the process of being condemned. Three of those are in the second phase of the process and they have received orders to correct the problems. Three are in the first stage and have received letters stating unsafe conditions. Mr. Crawford will be meeting with those property owners. 

Mr. Crawford reported data on permits issued during 2007. There were 772 full building permits issued during 2007. There were 363 permits issued for single family dwellings which represent a 15.5% decrease from 2006. There was an increase in residential additions and renovations of 28.9%. The total permits for 2007 increased by 2.5%. There were 308 electrical permits, and 339 mechanical permits issued during 2007.

Vice-Chairman Kirkpatrick inquired as to how the inspections office locates structures that may be considered for condemnation. Mr. Crawford explained that local citizens have telephoned to report most of these structures.

 

APPROVAL OF BICENTENNIAL PROCLAMATION

Commissioner Upton made a motion to approve the proclamation that Commissioner Enloe read previously. Commissioner Curtis seconded and the motion carried unanimously.

OLD BUSINESS

Signing of Statement of Support for National Guard and Reserves

Mr. Kirk A. Bizub, with Emergency Medical Services presented a Statement of Support for the National Guard and Reserves. Mr. Bizub stated that on May 21st, 2007, the Haywood Board of County Commissioners signed a Five Star Statement of Support for the National Guard and Reserves. Mr. Bizub recognized Sheriff Tom Alexander, Emergency Medical Services Director Jim Pressley, Health Director Carmine Rocco, Department of Social Services Director Tony Beaman, and Library Director Robert Busko. Mr. Bizub introduced Mr. Forest Fleming, Employer Support of the Guard and Reserve. Mr. Fleming congratulated the people of Haywood County on their Bicentennial Celebration. Mr. Fleming presented a frame for the Statement of Support and issued a patriot pin to the Board of County Commissioners. The statement of support was signed by Jim Pressley, Carmine Rocco, Tony Beaman, and Robert Busko. Vice-Chairman Kirkpatrick read the statement of support.

Board Appointments

David Cotton, County Manager, explained that vacancies for the Health Board and the Agricultural Advisory Board were advertised. For the Health Board, there are six vacancies. Patrick Bradshaw applied for re-appointment for the Professional Engineer. Dr. William McCracken has applied for re-appointment for the position of Veterinarian. Lynise Paschke has applied for re-appointment for the position of Pharmacist. Dr. James Weaver has applied for re-appointment for the position of Medical Doctor. Dr. Kristel Causby has applied for the Optometrist position to fill the vacancy. Dr. Kerry Cogburn has applied for re-appointment for the position of dentist. No applications were received for the registered nurse. One applicant, Martha Cicchinelli applied, but at this time there is no vacancy for an at-large member.

There are two vacancies for the Agricultural Advisory Board and no applications were received.

Commissioner Curtis made a motion to approve the six Health Board members. Commissioner Enloe seconded and the motion carried unanimously.

Mr. Cotton stated that the Agricultural Advisory Board vacancies would be re-advertised and he will contact the Cooperative Extension Office regarding potential applicants for that board. Also, Mr. Cotton will review the possibility of re-appointment of the registered nurse to the Health Board.

Geographical Information System RFQ Recommendation

David B. Francis, Tax Administrator stated his appreciation for the opportunity to serve Haywood County during its Bicentennial Celebration. Mr. Francis and Stephanie Parkins, Land Records Director shared that at the regular Board meeting on November 5th, 2007, the Board authorized a Request for Qualifications for the Geographical Information System (GIS) parcel conversion. At that time a GIS committee consisting of Stephanie Parkins, Land Records Director, Kristy Wood, Information Technology Director, Joey Webb, 911 Director, David Cotton, County Manager, and David Francis, Tax Administrator was formed. The GIS committee developed an RFQ with the help of Sandra Fortune, Purchasing Manager and Julie Davis, Finance Director. The GIS committee reached a unanimous decision and recommends Highland Mapping to provide GIS parcel conversion for Haywood County. Mr. Francis requested for consideration, that the County Manager enter into negotiations with Highland Mapping and that these services be paid for with 911 funds.  Commissioner Curtis inquired if the County was required to seek bids for this RFQ. County Attorney Killian advised that this RFQ was for a service and was not required to be presented for bids. Commissioner Enloe advised that the 911 funds were very restrictive and it is important that we utilize these funds.

Commissioner Enloe made a motion to allow Mr. Cotton to engage in discussions with Highland Mapping for the hiring to do this work. Commissioner Upton seconded and the motion carried unanimously.

New Business

Solid Waste Advisory Committee Resolution

Stephen King, Solid Waste Director and David B. Francis, Tax Administrator presented a resolution to form a Solid Waste Advisory Committee. Mr. King explained that this committee would insure that the local ordinance for solid waste serves the public interest, and would promote the public safety, welfare and convenience for citizens of Haywood County. A Solid Waste Advisory Committee could also review the availability fees. Mr. Francis explained that at a previous Board meeting regarding landfill fees being assessed to campers, the Board of County Commissioners recommended that a committee be formed to review the issue. Mr. Francis stated that when he reviewed the solid waste ordinance he saw the possibility to broaden the scope of the ordinance and better insure that the availability fee was equitable to all. Vice-Chairman Kirkpatrick confirmed that ordinances in other counties would be reviewed by this committee. Mr. Francis stated that there was a need for an at-large member on the committee and requested permission to advertise for that position. Vice-Chairman Kirkpatrick confirmed that one Commissioner would serve on the committee and inquired if there was a Commissioner who would like to volunteer to serve. Commissioner Upton volunteered to serve on the committee.

Commissioner Enloe made a motion to approve the resolution to form the Solid Waste Advisory Committee adding that Bill Upton serve as the Commissioner representative, as well as a direction for David Cotton to advertise for the at-large member. Commissioner Curtis seconded and the motion carried unanimously.

Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program

Ms. Sybil Mann, 30th Judicial District Alliance presented a summary data sheet and an abstract/proposal for a grant to encourage arrest policies and enforcement of protection orders.   The United States Department of Justice, Office on Violence Against    Women is pleased to announce that it is seeking applications for this grant. Ms. Mann requested the Board of County Commissioners allow Haywood County government to be the applicant for a Federal grant opportunity through the United States Department of Justice. Only a unit of local or state government may apply for these funds and serve as fiduciary. There are funds allocated in the grant to compensate the Haywood County finance office for time it would expend on fiscal or administrative matters, and there will be no cost or match required of the County. These monies will create a specialized domestic violence victim’s unit based in the District Attorney’s office. This specialized domestic violence victim’s unit will be composed of a seasoned a criminal investigator who will liaison with law enforcement, investigate and monitor cases, and a prosecutor who will prepare and vertically prosecute cases and a victim witness coordinator to provide court based services for victims. The unit will serve Haywood, Jackson and Macon Counties. The project will also look at existing policies and procedures to strengthen them and develop new training surrounding recognizing, investigating and responding to domestic violence and sexual assault against older individuals and individuals with disabilities. Ms. Mann stated that the grant is for two years with an opportunity for renewal. Commissioner Enloe shared that this grant allows Haywood County with a wonderful opportunity to step forward and take the lead. Commissioner Enloe asked to hear from Julie Davis, Finance Director and David Teague, Public Information Coordinator. Ms. Davis explained that the Safe Haven grant was one that Haywood County received in the past. This grant, presented by Ms. Mann, is similar to the Safe Haven grant.

Commissioner Curtis made a motion to approve David Cotton, Sybil Mann and Julie Davis to move forward on the application of the grant as requested by Ms. Mann. Commissioner Upton seconded and the motion carried unanimously.

Haywood Criminal Justice Partnership Program Advisory Board Reappointments

 Anita Pruett, Director Haywood Criminal Justice Partnership Program (CJPP) presented for consideration the names of three individuals to be re-appointed to the Haywood CJPP Advisory Board. Their terms of service expired December 31st, 2007. They are: Bill Hollingsed, Waynesville Police Chief, Cindy Messer, Member at Large and Steve Ellis, Attorney.

Commissioner Enloe made a motion to approve re-appointment of Bill Hollingsed, Waynesville Police Chief, Cindy Messer, Member at Large and Steve Ellis, Attorney to the Criminal Justice Partnership Program Advisory Board. Commissioner Upton seconded and the motion carried unanimously.

Capital Project – Astro Turf for Ball Fields

Dr. Anne Garrett, Haywood County School Superintendent explained that for the past six months Haywood County School’s have been researching the feasibility of installing synthetic turf. After much consideration the Haywood County School Board of Education, pending the approval of the Haywood Board of County Commissioners, and the Local Government Commission, voted unanimously on December 10th, 2007 to apply for the turf at the stadiums. Dr. Garrett stated that perhaps the greatest benefit of synthetic turf is the ability to increase the utilization of the existing space. Dr. Garrett introduced Chuck Francis, Board of Education Chairman. Mr. Francis presented a brief history of the decision made by the Board of Education to have artificial turf placed on the fields at Pisgah and Tuscola High School stadiums. At this time these fields are currently Bermuda grass fields, which require huge maintenance efforts. These fields cannot stand everyday play, especially in inclement weather. The principals and the athletic directors of both high schools have requested artificial turf for the ball fields. A committee comprised of members of the school board, athletic directors and principals reviewed the information regarding synthetic turf and visited current artificial turf sites at several different locations across the state. This committee then reported to the building and grounds committee in November 2007. The information was passed on to the finance committee. A joint meeting was held on December 10th, 2007, with the building and grounds committee and the finance committee, to recommend approval to the full board. Later that same evening, the full Board of Education unanimously passed the motion to install artificial turf at both high schools pending approval of the Board of County Commissioners.

Steve Williams, Haywood County School’s Athletic Director shared that synthetic turf will withstand approximately four times as much use as a natural turf field. Synthetic turf will allow for more use for games, ROTC, and band activities for our school district.  

Larry Smith, Haywood County School Finance Officer, presented a possible financing method to fund the turf project. The total cost of the turf project is $1.3 million dollars. The school board proposes funding the project through an installment loan for five years at an estimated annual payment of $308,000. The annual payment will be funded from lottery revenues. In October 2006, Haywood County Schools received the first lottery allocation. Since that time those lottery proceeds have been earmarked for phase two bond projects. Because the phase two bond project bids received were less than estimated, lottery revenues can be used for other projects. Haywood County Schools expect to receive lottery revenues in excess of $400,000 per year. If the Haywood Board of County Commissioners approves this project, Haywood County School’s would need to hire an architect to begin the design work and prepare the needed information for the project to be sent out for bid.

Commissioner Upton inquired if the turf project could be completed this year. Dr. Garrett answered that after the architect is hired, a timeline for the project would be developed. Vice-Chairman Kirkpatrick explained that the request states that the fields would be made available for more uses other than football. In the past the football coaches made the decision as to who would use the fields. Vice-Chairman Kirkpatrick asked if the football coaches would still be the ones to determine the usage of the fields. Mr. Williams replied that outside use of the school facilities is his responsibility as Athletic Director. The chain of command is that we work from the district level and there is an athletic director at each of the high schools. This means that the fields will not be limited to one sport. Commissioner Upton shared that the football fields could not be used during inclement weather and the sprinkler heads were also a problem. Commissioner Enloe stated that she had received some e-mails and questions concerning this issue and many of those questions have been answered .

Julie Davis, Finance Director explained that this type of financing is asking the County to borrow the $1.335 million and will require collateral. An interlocal agreement will be required stating that the Commissioners actually take possession of the stadiums. The stadiums themselves would be the collateral, not the astro turf. Ms. Davis stated that the interlocal agreement would have to go before the Local Government Commission (LGC). Ms. Davis expects that application could be made within the next few months.

Commissioner Curtis inquired if the FEMA money spent on the Pisgah High School football field after the hurricanes was a mistake. During the time that the field was being repaired there was consideration to install artificial turf and the decision was made not to install it. Dr. Garrett answered that the decision made at that time was determined to be the most economical one and there was not enough money from FEMA to install artificial turf. Commissioner Upton shared that the rank of Haywood County is eighteenth in the state for per pupil appropriation. Commissioner Curtis stated that he has received e-mails from citizens concerned that capital money needed for education is being placed in athletics. Commissioner Enloe stated that the decision to install artificial turf is one made by the Haywood County Board of Education. Vice-Chairman Kirkpatrick expressed his support for athletics. If by installing artificial turf means that more children will be able to use the fields and participate in athletic programs, he is extremely supportive. Commissioner Upton stated that the dropout rate for students who participate in athletics is very low.  

Commissioner Upton made a motion that the County will go to the LGC to seek approval for financing for the construction of synthetic turf fields at both Pisgah High School and Tuscola High School where the fields are now located. Vice-Chairman Kirkpatrick seconded. Commissioner Curtis inquired as to the bidding for the synthetic turf. Dr. Garrett stated that they will have to seek bids for the turf. The motion carried unanimously.

Granite Selection Update

Chad Roberson, PBC & L explained that there has been a request from the contractor for more than $50,000 for additional funds for the selection of the solar white granite. The solar white granite is not quarried in North Carolina which is the reason for the additional cost. Mr. Roberson explained that they have requested a six foot square mock up of the Virginia Mist granite, the Mount Airy granite and the Solar White granite. This will allow a better look at how it will interface with the granite at the courthouse. The mock up should be installed within the week so that a decision can be made quickly. Commissioner Enloe stated that the decision to choose the granite is very important and suggested that all the Commissioners look at the granite together. David Cotton inquired if there was an accelerant to help the granite match the historic courthouse. Mr. Roberson shared that he did not know at this time if an accelerant was available for granite, but would notify Mr. Cotton with an answer. After discussion the Board decided to look at the granite mock up after the budget retreat, January 15th, 2008.

Mr. Roberson inquired as to the light fixtures to be installed in the historic courtroom. A light fixture had been approved by the Board of County Commissioners at a prior meeting. The challenge is to have the life safety features associated with upgrading an existing building. When the building was constructed in the 1930’s the life safety requirements were not as extensive as they are now, which limits the options available for matching the light fixtures. The type of light fixtures that are available have a historic character and meet the life safety requirements are very limited. Mr. Roberson  presented three options, 1) keep the selected fixture, 2) place wall packs, which would require wire molding, 3) install a recess can, which would allow for an ornate fixture. Commissioner Enloe explained that the historic people Mr. Roberson discussed the light fixtures with were from the State. It was their decision to use the recess lighting and the more ornate hanging fixtures. Vice-Chairman Kirkpatrick explained that the new structures require the battery pack coming down from the walls. Mr. Roberson shared that a battery backup could be placed inside the recess fixture, but it would be noticeable. After discussion the Board agreed to keep the previously approved light fixture for the historic courtroom.

Change Order #4

Chad Roberson presented a change order to include framing changes due to the existing build conditions which was a deduct to the contract. Mr. Roberson explained that it is the formal change order number three. There was an added contract for providing electrical service to the Annex which was a result of upgrading the heat in that building. David Cotton explained that for internal purposes it is change order number four.

Commissioner Enloe made a motion to approve change order number four as presented by Mr. Roberson. Commissioner Curtis seconded. Commissioner Curtis inquired as to the money being spent for the restoration of the historic courthouse. David Cotton answered that the furniture and equipment line item is very robust. Mr. Cotton stated that after meeting with the interior designers he will report back to the Commissioners with information regarding this issue.  

The motion carried unanimously.

Julie Davis, Finance Director presented a budget amendment to appropriate funding for the change order per the KMD construction request.

Commissioner Upton made a motion approve the budget amendment allowing $16,572 to come from project contingency to pay for change order number four. Commissioner Curtis seconded and the motion carried unanimously.

Historic Courthouse Roof Deck Replacement

Marty Stamey, Assistant County Manager stated that McElrath Roofing Company was contracted by the County for a metal deck replacement. It was discovered to be substandard and needed to be replaced. The cost of replacement was $22,500.

Julie Davis presented a budget amendment to appropriate funding for the roof repairs per the invoice request.

Commissioner Enloe made a motion to approve the budget amendment to take $22,500 from contingency and apply it to the building and roof construction. Commissioner Upton seconded and the motion carried unanimously.

Closed Session

Commissioner Upton made a motion to enter into closed session for the purpose of Personnel – G.S. §143-318.11(a)(6). Commissioner Upton seconded and the motion carried unanimously. The Board entered into closed session.

Upon returning from closed session Commissioner Enloe made a motion to appoint Buddy Melton as an Environmental Health Specialist at a salary of $51,459 per year. Commissioner Upton seconded and the motion carried unanimously.

Commissioner Enloe announced that the kick off for the Bicentennial Celebration would be held January 19th, 2008, at Haywood Community College.

Adjournment

Commissioner Upton made a motion to adjourn. Commissioner Curtis seconded and the motion carried unanimously. The time of adjournment was 11:33 am. The DVD is attached by reference to the minutes.

                                                                                                                                             

                                CLERK                                                                 CHAIRMAN