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HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

October 7, 2013

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 9:00 a.m.
Citizens must sign up for public comment prior to 8:50 a.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.
 
I.          Call to Order – Chairman Mark S. Swanger

II.         Pledge of Allegiance

III.       Public Comment Session

IV.       Constituent Concerns

V.        Discussion / Adjustment to Agenda

VI. Administrative/Agency Reports

Smoky Mountain Center fiscal monitoring report for the quarter ending June 30, 2013 - Julie Davis, Finance Director – ATTACHMENT 1

VII.      Consent Agenda

Approve September 16, 2013 regular meeting minutes

Request approval of amendment to County Management Records Retention Schedule – Amie Owens, Executive Assistant/Deputy Clerk – ATTACHMENT 2

Request approval of amendment to Register of Deeds Records Retention Schedule – Sherri Rogers, Register of Deeds – ATTACHMENT 3

Resolution of the Board of Commissioners of the County of Haywood, North Carolina, Authorizing the Negotiation of an Installment Financing Obligation, Directing the Publication of Notice with Respect Thereto and Providing for Certain Other Matters Related Thereto – Julie Davis, Finance Director – ATTACHMENT 4

Budget amendments – Julie Davis, Finance Director

a. General Fund – Public Schools – Current Operating - $37,981 increase in current operating allocation due to school formula with new 10 day ADM. Budget to come from Contingency – ATTACHMENT 5

b. General Fund – Social Services - $96,928 – revenue received from Duke Energy Progress resulting from NC merger settlement funds to benefit low income customers ATTACHMENT 6            

VIII.     New Business

1. Request Review and Vote on Occupancy Tax Penalty Waiver Requests – Lynn Collins, Executive Director, Haywood County Tourism Development Authority – ATTACHMENT 7

a. Lake Junaluska Assembly - $1,459.44

b. Cokesbury Cabin - $9.74

c. Lagolinda Inn - $62.04

2. Request Review and Vote on Tax Management Associates Audit Discoveries and Occupancy Tax Penalty Waiver Requests – Lynn Collins, Executive Director, Haywood County Tourism Development Authority – ATTACHMENT 8

a. Georgina Rinehart - $2,724.77 tax and $953.67 penalty

b. Yorkshire Holdings - $111.71

c.   Yorkshire Holdings - $50.48

d. Jim and Paula Brown - $810.64

e. Judy Wren - $127.50

f.   Jennifer Ogle – $36.75

g.   Brent Campbell - $314.58

h. Patrick Gavin - $45.85       

3. Request Approval of Haywood County Property Bids and Offers to Purchase initial offerings for two (2) parcels – David Francis, Tax Administrator –

a. Parcel 8700-38-2600 on Teaberry Ridge Road in Cherry Hill Estates subdivision – ATTACHMENT 9

b. Parcel 8666-28-9941 on Reynolds School Road, Canton – ATTACHMENT 10

4. Jail Annex Project – Dale Burris, Facilities and Maintenance Director

a. Request Approval and Award of Construction Contract to State Building Group for $91,314 – ATTACHMENT 11

b. Budget Amendment - $26,114 – transfer from General Fund - Julie Davis, Finance Director – ATTACHMENT 12

5. Request Approval and Award of Bid to Custom Paving, Inc for Avalon Development - Kris Boyd, Planning Director – ATTACHMENT 13  

6. Request Approval of Release and Assignment of two surety bonds – Leon M. “Chip” Killian, III, County Attorney

a. Bond number 41096303 – ATTACHMENT 14

b. Bond number 41096306 – ATTACHMENT 15

6. Request Approval of Resolution Authorizing the Chairman to Execute a Quitclaim Deed on Behalf of Haywood County to the Successful Bidder for Parcel 7687-04-4513 – Leon M. “Chip” Killian, III, County Attorney – ATTACHMENT 16

7. Request Appointment of Jury Commissioner – Marty Stamey, County Manager – ATTACHMENT 17

8. Request Appointment of at large member to the Area Agency on Aging Regional Advisory Council – Marty Stamey, County Manager – ATTACHMENT 18

IX.  Closed Session

Attorney/Client Privilege – G.S.§143-318.11(a)(3)

Personnel – G.S. § 143-318.11(a)(6)              

X.        Adjournment