February 18, 2013

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.

I.          Call to Order – Chairman Mark S. Swanger

II.         Pledge of Allegiance

III.       Public Comment Session          

IV.       Constituent Concerns

V.        Discussion /Adjustment to Agenda   

VI.       Consent Agenda

1. Approve February 4, 2013 regular meeting minutes

2. Approve January 2013 – Refunds, Releases, Amendments and Discoveries – David Francis, Tax Administrator – ATTACHMENT 1

3. Approve annual audit contract renewal with Dixon Hughes Goodman, LLC – Julie Davis, Finance Director – ATTACHMENT 2

4. Budget Amendment – Julie Davis, Finance Director

a. Emergency 911 grant from NC 911 Board - $175,000 for data access communications – ATTACHMENT 3

VII.      New Business

1. Presentation and request approval of revised Memorandum of Understanding between Haywood County and the French Broad River Metropolitan Planning Organization – Lyuba Zuyeva, Transportation Planner, Land of Sky Regional Council – ATTACHMENT 4

2. Request appointment of one member to the Child Fatality Prevention Team – Lisa Davis, Chairperson, Child Fatality Prevention Team – ATTACHMENT 5

3. Request appointment of three members to the Haywood County Tourism Development Authority 1% Zip Code Subcommittee – Lynn Collins, Executive Director, Tourism Development Authority – ATTACHMENT 6

4. Proposed legislation to levy an additional two percent occupancy tax for the purpose of Tourism Product Development Fund – Lynn Collins, Executive Director, Tourism Development Authority

a. Proposed legislation to be submitted to bill writing by March 5, 2013 – ATTACHMENT 7

b. Tourism Product Development Fund fact sheet and Guidelines for Occupancy Tax Legislation – ATTACHMENT 8

c. Regional occupancy tax rates – ATTACHMENT 9

5. Request approval of contract with John Burgin Construction for renovation project for Haywood County Auxiliary Services Facility – Dale Burris, Facilities and Maintenance Director – ATTACHMENT 10

a. Budget Amendment – $415,945 – Julie Davis, Finance Director – ATTACHMENT 11

6. Disposition of Courthouse Trees – Chairman Swanger

7. Request approval of the County’s Equal Employment and Procurement Plan document as required for Community Development Block Grant – David Teague, Grants Coordinator – ATTACHMENT 12

8. Appointment of the 2013 Board of Equalization and Review – Chairman Swanger – ATTACHMENT 13

VIII.     Closed Session

Acquisition of Real Property – G.S.§143-318.11(a)(5)

IX.       Adjournment