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HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

September 10, 2012

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.
 

I.          Call to Order – Chairman Mark S. Swanger

II.         Pledge of Allegiance

III.      Public Hearing - NC Department of Transportation Secondary Road Improvement Plan for Fiscal Year 2013 – Jonathan Woodard, District Engineer, NC DOT – ATTACHMENT 1  

VI.       Public Comment Session          

V.        Constituent Concerns

VI.       Discussion / Adjustment / Approval of Consent Agenda

VII.      Consent Agenda

1. Approve August 20, 2012 regular meeting minutes

2. Contract for Key Risk – Workers Compensation third party management services – Kathi McClure, Human Resources Director – ATTACHMENT 2

3. PLUS Uniform contract for Solid Waste Department estimated $6,800 annually – Stephen King, Solid Waste Director – ATTACHMENT 3

4. Final JCPC grant approval - $189,039 – Youth Services FY 11-12 – Julie Davis, Finance Director – ATTACHMENT 4

5. Initial JCPC grant approval - $143,039 – Youth Services FY12-13 – Julie Davis, Finance Director – ATTACHMENT 5

6. Budget amendments – Julie Davis, Finance Director

a. Health Department - $83,000 – grant funding from Tobacco Use Prevention and Control branch for school age population – ATTACHMENT 6

b. Health Department - $16,700 - funding from the Macon County Public Health Department for CTP cooperative program – ATTACHMENT 7

c. Elections - $ 37,039 - reinstate elections budget from contingency for amounts used in second primary this summer – ATTACHMENT 8

7. Approve August 2012 – Refunds, Releases, Amendments and Discoveries – David Francis, Tax Administrator – ATTACHMENT 9

8. Settlement of 2011 Taxes – David Francis, Tax Administrator – ATTACHMENT 10

VIII.     New Business

1. Request approval of the Order of Collection for 2012 Taxes – David Francis, Tax Administrator – ATTACHMENT 11

2. Request approval of multiple Property Tax Commission Appeals – David Francis, Tax Administrator – ATTACHMENT 12

3. Request approval of additional engineering services for Francis Farm Gas Collection System Phases 2 and 3 and grant and construction administration – Mark Cathey, Senior Project Manager, McGill Associates; David Francis and Stephen King – ATTACHMENT 13

4. Request for addition to the State Maintained Secondary Road System – Sugar Mountain Road – Kris Boyd, Planning Director – ATTACHMENT 14

5. Request approval of Joint Resolution between Town of Canton and Haywood County to Provide Inspection Services – Al Matthews, Town Manager – ATTACHMENT 15

6. Request approval of Application to the Public School Building Capital Fund for ADM funding and County match – Haywood County Schools – Department Of Public Instruction – Tracy Hargrove, Director of Maintenance, Haywood County Schools – ATTACHMENT 16

7. Request approval of proposed change orders for Haywood Community College Creative Arts Building – Bill Dechant, Director of Campus Development, Haywood Community College

a. Proposed Change Order #47 - $17,542 – ATTACHMENT 17

b. Proposed Change Order #51 - $4,020 – ATTACHMENT 18

c. Proposed Change Order #52 - $11,039 – ATTACHMENT 19

d. Proposed Change Order #55 - $4,088 – ATTACHMENT 20

e. Proposed Change Order #56 – ($10,557) – ATTACHMENT 21

f. Proposed Change Order #57 - $6,738 – ATTACHMENT 22

g. Proposed Change Order #58 - $550 – ATTACHMENT 23

8. Haywood Community College Change Orders 8, 9and 10 approved by State Construction Office - Budget Amendment - Julie Davis, Finance Director – ATTACHMENT 24

9. Request to approve quote for two ambulances in the current budget year - Jim Pressley, EMS Director and Donna Corpening, Purchasing Manager – ATTACHMENT 25

10. Request approval of increase in overdue fees at Library – Sharon Woodrow, Library Director – ATTACHMENT 26

11. Request approval of two agreements from NC Rural Center for Project Staples – Mark Clasby, Executive Director, Economic Development Commission

a. Private Owner Agreement – ATTACHMENT 27

b. Private Owner Loan/Performance Agreement – ATTACHMENT 28

12. Request approval of Community Development Block Grant documents – David Teague, Grants Coordinator

a. Scattered Site Housing Rehabilitation Program Agreement – ATTACHMENT 29

b. Funding Approval Conditions – ATTACHMENT 30

13 Request for approval to engage a Financial Analyst for refunding school bonds, or other refunding opportunities and rating agency preparation – Julie Davis, Finance Director – ATTACHMENT 31

XI.       Adjournment