Commissioners meeting agenda for August 15, 2016 Print
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                                                     HAYWOOD COUNTY BOARD OF COMMISSIONERS

                                                                                AGENDA FOR

                                                                                August 15, 2016

                                    The Board will meet in the HAYWOOD COUNTY COURTROOM

                                 of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

                                                                           beginning at 5:30 p.m.

                         Citizens must sign up for public comment prior to 5:20 p.m. and are limited

                        to three (3) minutes. Audience members may not address the Board at any time

                                        during deliberations unless recognized by the Chairman.

 

               I.  Call to Order– Chairman Mark S. Swanger

 

              II.  Pledge of Allegiance

 

             III.  Public Hearing

                    1. Public Hearing regarding the no match grant application from the Edward Byrne Memorial

                        Justice Assistance Grant Program for body armor and ballistic vests for the Sheriff’s

                        Office – Chief Deputy Jeff Haynes – ATTACHMENT 1

 

                    2. Public Hearing for the consideration of the High Impact Development Ordinance –

                        Ira Dove, County Manager – ATTACHMENT 2

 

              IV. Public Comment Session

 

  V. Constituent Concerns

 

 VI. Administrative/AgencyReports

       Smoky Mountain Center Fiscal Monitoring Report – Julie Davis, Finance Director –

       ATTACHMENT 3

 

VII. Discussion /Adjustment to Agenda

 

VIII. Consent Agenda

           1. Request approval of August 1, 2016 regular meeting minutes

 

         2. Request approval of July 2016– Refunds, Releases, Amendments and

             Discoveries– Judy Hickman, Asst. Tax Assessor – ATTACHMENT 4

 

         3. Request approval of the Settlement of Taxes for 2015-2016 – Mike Matthews,

             Tax Collector – ATTACHMENT 5

 

         4. Request approval of Health & Human Services Agency Contracts over $50,000 –

            Stoney Blevins, HHSA Director/Asst. County Manager

            a. Mountain Projects, Medicaid Medical Transportation contract from federal

                funding - $100,000 – ATTACHMENT 6

 

            b. Elite Transportation Services, Medicaid Medical Transportation contract from

                federal funding - $50,000 – ATTACHMENT 7

 

            c. Champion Cab, Medicaid Medical Transportation contract from federal funding -

                $60,000 – ATTACHMENT 8

 

            d.  Premier Cab, Medicaid Medical Transportation contract from federal funding -

                 $70,000 – ATTACHMENT 9

 

            e.  Haywood Vocational Opportunities, Inc., Work First job readiness, development

                 and training contract from federal funding - $72,800 – ATTACHMENT 10

 

         5. Request approval of Health & Human Services Agency (HHSA) Board member, 

                          Dr. Lisa Flora, to serve as a contract service provider for Haywood County employees 

                          at the Haywood County Wellness Center in the amount not to exceed $12,400 – 

                          Stoney Blevins, HHSA Director/Assistant County Manager – ATTACHMENT 11

 

    6. Request approval of budget amendments – Julie Davis, Finance Director - 

  a. General Fund – Public Safety - $155,377 & Community Development - $100,732 – 

      to reallocate the federal grant funding remaining at June 30, 2016 for the Arrest Grant 

      and the Blue Ridge Heritage signage projects currently underway – ATTACHMENT 12

 

                          b. General Fund - $42,480 – from fund balance – to cover committed funds for an IT 

                              project that crossed fiscal years and that will be completed in Fiscal year 2016-17 – 

                              ATTACHMENT 13

 

                         c.  Solid Waste Management Fund – from Solid Waste fund balance - $70,170 – 

                              reallocation of engineering contracts begun in prior fiscal year and carried over into 

                              current year – ATTACHMENT 14

 

                         d.  2015-2016 – Internal Service Funds - $100,000 – transfer between Workers Compensation 

                              and Health Insurance Funds to cover claims recently accrued back to 2016 fiscal year – 

                              ATTACHMENT 15

 

           IX. Old Business

 

             X. NewBusiness 

                     1. Request approval of the Order of Collections for 2016 – Mike Matthews,

                         Tax Collector – ATTACHMENT 16

 

                     2. Request approval of the annual contract between the Sheriff’s Office and Haywood 

                         Community College to provide school resource officers on the campus of 

                         Haywood College in the amount of $105,280 – Chief Deputy Jeff Haynes – 

                         ATTACHMENT 17

 

                     3. Request approval of the annual maintenance agreement for Southern Software for

                         911 in the amount of $45,646, with a total amount paid to Southern Software of $56,388 –

                         Chief Jeff Haynes – ATTACHMENT 18

 

                     4. Request approval of the upgrade to the Haywood County Government owned fiber

                         connections and network switches at seven County facilities in the amount of $84,174

       as approved in the 2017 budget – Lori Tomlin – IT Director – ATTACHMENT 19

 

   5. Request approval of Resolution for USDA loan requirements and authorization of Board

       Chairman and Clerk to the Board to execute all forms necessary for the Haywood

       County Animal Services Facility – Julie Davis, Finance Director; Pamela Hysong, Area

       Director, Rural Development, United States Department of Agriculture – ATTACHMENT 20

 

   6. Request approval of three contracts for McGill for ongoing services at Francis Farm

       Landfill (FFLF) and Convenience Centers as approved in the 2017 budget –

       David Francis Tax/Solid Waste Administrator –

       a. Technical Guidance and/or Operational - $20,000 – ATTACHMENT 21

       b. Fines Creek Convenience Center Construction - $23,500 – ATTACHMENT 22

       c. Mauney Cove Convenience Center Construction - $22,200 – ATTACHMENT 23

 

   7. Request approval for two Deputy Finance Officers for the purpose of the pre-audit function

       signatures in the Finance Office – Julie Davis, Finance Director – ATTACHMENT 24

 

  8. Request approval of resolution updating the designated official depositories for the

      County of Haywood per N.C.G.S. 159-31(a) – Julie Davis, Finance Director –

      ATTACHMENT 25

 

  9. Request approval of Proclamation Declaring September 2016 as Haywood County

      Public Library Month – Mannie Dalton Crone – Assistant Library Director –

      ATTACHMENT 26

 

10. Request approval of reappointment of Louise Haney for a three year term, and

      Christinea Haywood and Marcia Goldstein for an initial one year term appointment

      to the Adult Care Home Community Advisory Committee for Long Term Care –

      Ira Dove, County Manager – ATTACHMENT 27

 

11. Request approval of Marjorie Bogart for an initial one year term appointment to the

      Nursing Home Community Advisory Committee for Long Term Care – Ira Dove,

      County Manager – ATTACHMENT 28

 

12. Request approval of Tourism Development Authority Municipal seat – Town of

      Waynesville recommendation of Ragan McBride – Ira Dove, County Manager –

      ATTACHMENT 29

 

           XI.   Closed Session

                   Personnel §143-318.11(a)(6)

                   Attorney/Client Privilege §143-318.11(a)(3)

 

         XII.   Adjournment