Commissioners Agenda for November 16, 2015 Print
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HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

November 16, 2015

 

The Board will meet in the HAYWOOD COUNTY COURTROOM

of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

beginning at 5:30 p.m.

Citizens must sign up for public comment prior to 5:20 p.m. and are limited

to three (3) minutes. Audience members may not address the Board at any time

during deliberations unless recognized by the Chairman.

 

              I.  Call to Order – Chairman Mark S. Swanger

 

               II.  Pledge of Allegiance

 

              III. Public Comment Session 

              IV.  Constituent Concerns

 

               V.  Administrative/Agency Reports

  Smoky Mountain Center fiscal monitoring report – Julie Davis, Finance Director –

  ATTACHMENT 1

 

              VI.  Discussion /Adjustment to Agenda

                          

             VII.  Consent Agenda

                   1. Approve November 2, 2015 regular meeting minutes

 

                   2. Approve October 2015 – Refunds, Releases, Amendments and Discoveries –

                         David Francis, Solid Waste/Tax Administrator – ATTACHMENT 2

 

                   3. Approve October 2015 Tax Collections Update – Mike Matthews, Tax Collector –

    ATTACHMENT 3

 

4. Budget Amendments – Julie Davis, Finance Director

 

a.  General Fund – $27,728 - adjustment to Public Schools allocation to account for the

      increase in student population due to the Charter Schools student count. Amount was

      budgeted in a special contingency line item designated in the 15-16 annual budget for

       this purpose – ATTACHMENT 4

 

b.   General Fund – Sheriff’s Office - $1,500 – local contributions for Sheriff’s Office

       DARE program – ATTACHMENT 5          

  

      5. Approve the Assignment of Lease Agreement between Haywood Christian

                       Emergency Shelter, a not for profit corporation; Haywood Pathways Center, Inc.,

                       a not for profit corporation and the County of Haywood – Ira Dove,

                         County Manager – ATTACHMENT 6

 

         VIII.  Old Business

                                

           IX. New Business

 

                  1.  Request approval of contract with Clark & Leatherwood, Inc. for the 911/Emergency

               Operations Center renovation/construction project as the lowest, responsive,

               responsible bidder in the amount of $859,600 to be paid from E-911 grant proceeds –

                 Dale Burris, Facilities & Maintenance Director – ATTACHMENT 7

 

                 2.   Request approval of resolution to approve purchase of E-911 equipment and

                       maintenance contracts with CenturyLink using exception provided in NCGS

                       143-129. Total amount for both the new center and upgrading the current center

                       is $759,608 to be paid from E-911 funds – Jeff Haynes, Chief Deputy, Sheriff’s Office –

                          ATTACHMENT 8

 

                 3.   Request approval of budget amendment – Special Revenue Fund -$138,131-

                       to cover balance of the E-911 equipment and maintenance over the amounts

                          budgeted to be paid from E-911 funds – Julie Davis, Finance Director – ATTACHMENT 9

  

                 4.   Request approval for the Junaluska Community Volunteer Fire Department to enter

                       into a financing contract of $727,790 with United Financial of NC, Inc. in order for

                       the JCVFD to purchase two new trucks – Julie Davis, Finance Director; William

                          Ledbetter, Charles Woods, Junaluska Fire Department – ATTACHMENT 10

                      

                  5.   Request approval of Community Development Block Grant (CDBG) final closeout

                        documents needed to finalize and close the last federal grant through Mountain

                        Projects – Julie Davis, Finance Director; Cheryl Wilkins, Mountain Projects Housing

                          Director – ATTACHMENT 11

 

                  6.   Request approval of the Cooperative Inspections Agreement between Haywood  

                        County and the Town of Waynesville to allow for the arrangement of building

                           inspection services – Ira Dove, County Manager – ATTACHMENT 12

 

               X.      Closed Session

                         Economic Development §143-318.11(a)(4)

 

               XI.      Adjournment