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Commissioners Agenda for Sept. 7th Print

 HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

 

September 7, 2010

 

The Board will meet in the HAYWOOD COUNTY COURTROOM

of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

beginning at 9:00 a.m.

 

 

Citizens must sign up for public comment prior to 8:50 a.m. and are limited

to three (3) minutes.  Audience members may not address the Board at any time

during deliberations unless recognized by the Chairman.

 

I.          Call to Order – Chairman J.W. “Kirk” Kirkpatrick, III

 

II.         Pledge of Allegiance

 

III.       Public Comment Session

 

VI.       Constituent Concerns   

 

V.        Discussion / Adjustment / Approval of Consent Agenda

 

VI.       Consent Agenda

  1. Approve August 16th, 2010 Regular Meeting Minutes
  2. Budget Amendments – Julie Davis, Finance Director
    a. Health Dept. – Medicaid - $25,000 – from Dental Escrow account, to support Medicaid and Dental programs within the Health Department  - ATTACHMENT 1
    b. Health Dept. - $6,532 – to reallocate the carryover funds from the Healthy Haywood program – ATTACHMENT 2
    c. Health Dept. – (218,668) reduction of grant funding for tobacco program - ATTACHMENT 3
    d. Recreation – $12,500 – from fees collected from participants in recreation programs – ATTACHMENT 4
    e. Extension 4H programs – $43,025 – reallocation of prior year collections for 4H programs – ATTACHMENT 5
    f. C/P Fund 42 -County building – Preliminary Expense – $27,500 – for architect to begin feasibility process for USDA loan for County Fairgrounds’ purchase, from balance in completed projects – ATTACHMENT 6
    g. Public Safety grants - $80,434 – reallocation of prior year approved grant budget – ATTACHMENT 7
    h. Sheriff’s Office prior year grant allocations – $40,120  –  JAG grants ATTACHMENT 8
  3. 2010 Authority to Collect Taxes – David Francis, Tax Administrator - ATTACHMENT 9
  4. 2011 Schedule of Values – Ron McCarthy, RSM Consulting, Judy Ballard, Tax Assessor and David Francis – Refer to CD – ATTACHMENT 10
  5. Schedule of Values Calendar of Events – David Francis – ATTACHMENT 11

VII.      Old Business

  1. Health Rule / Ordinance Advisory Committee – Commissioner Swanger
  2. Sale of Real Property – Chip Killian, County Attorney – ATTACHMENT 12
  3. Haywood County Solid Waste Request for Proposal Update – Stephen King, Solid Waste Director – ATTACHMENT 13
  4. Department of Social Services / Health / Central Permitting Schedule Update  - Dale Burris, Facilities and Maintenance Director
  5. Haywood Community College Installment Financing Contracts for the renovation of the General Education Building, the construction of a new Professional Creative Crafts Building, the extension of water lines, and parking improvements - Julie Davis, Finance Director and Chip Killian, County Attorney
    a. Approving Resolution – ATTACHMENT 14
    b. Installment Financing Contract – ATTACHMENT 15
    c. Deed of Trust – ATTACHMENT 16
    d. Agency Agreement
    e. Lease
  6. Solid Waste – $30,308 Budget amendment for Landfill Gas Monitoring Wells and Groundwater Monitoring Wells for WOLF phase 3 from project contingency - Julie Davis – ATTACHMENT 17

VIII.     New Business

  1. Facility Use Policy – Dale Burris, Facilities and Maintenance Director - ATTACHMENT 18
  2. Vendor Contracts Exceeding $20,000 – Ira Dove, Department of Social Services Director and Pat Hyatt, Business Officer – ATTACHMENT 19
  3. NC Governor’s Highway Safety Program Local Government Resolution form GHSP-02-A – request for approval of four year traffic safety program funded partially with grant funds – Sheriff Suttles and Mark Banks – ATTACHMENT 20
  4. Personnel Policy Revisions – Travel, Training Section / Military Leave Section  Susan Layton, Human Resources Director – ATTACHMENT 21
  5. Buyout Property Lease Agreement – Claire Carleton, Recreation Director - ATTACHMENT 22
  6. Request Use of Funds from 911 Contingency – Kristy Wood, Director of Technology and Communications – ATTACHMENT 23
  7. Public Records Request Policy – David Teague, Public Information Officer - ATTACHMENT 24
  8. Public Comment Guidelines – David Teague – ATTACHMENT 25
  9. Blue Ridge Parkway Anniversary Resolution – David Teague – ATTACHMENT 26
  10. Emergency Shelter Activation Guidelines – Greg Shuping, Emergency Management Director – ATTACHMENT 27
  11. North Carolina Association of County Commissioners’ Legislative Priorities and Goals – Chairman Kirkpatrick – ATTACHMENT 28
  12. Veterans’ Service Office Recommendation – Ronald Putnam, Veterans Services Officer and David Cotton, County Manager
  13. North Carolina Department of Environmental and Natural Resources (NCDENR) Administration Consent Agreement and Settlement Document
    a. Presentation – Jeff Bishop, McGill Associates Senior Projects Manager  - ATTACHMENT 29
    b. Budget Amendment – Solid Waste – Administrative Consent Agreement $32,755. From Special Revenue Solid Waste Fund, fund balance appropriation – Julie Davis – ATTACHMENT 30
  14. Solid Waste – Immediate / Critical Contract(s) Amendments
    a. BLE – Well Installation Services Additional Wells – ATTACHMENT 31
    b. BLE – Well Head Repair Services – ATTACHMENT 32
         i. Contracts / Agreements – Stephen King, Solid Waste Director
        ii. Budget Amendment – Julie Davis, Finance Director – Solid Waste Engineering contracts – $19,700 – for well head repairs ($11,700) and for well and for additional gas monitoring wells ($8,000) – From Special Revenue Solid Waste Fund, fund balance appropriation ATTACHMENT 33
    c. Shaw Environmental
         i. Change Order – Stephen King  – ATTACHMENT 34
        ii. Budget Amendment – Julie Davis – Solid Waste Engineering contracts  $10,544 from Special Revenue Solid Waste Fund, fund balance appropriation – ATTACHMENT 35
  15. Recreation Advisory Board – David Cotton – ATTACHMENT 36

IX.       Closed Session

Closed Session Minutes – Approval and / or Release Minutes – G.S. §143-318.11(a)(1)

Personnel – G.S. §143-318.11(a)(6)

 

X.        Adjournment