BOCC Minutes 09-22-08 Print
Board of Commissioners - Minutes

REGULAR MEETING – September 22, 2008


Chairman Larry R. Ammons convened the regular meeting of the Haywood County Board of Commissioners at 5:00 p.m. in the County Commissioners’ Meeting Room at the Haywood County Justice Center, Waynesville, North Carolina, with Chairman Larry R. Ammons, Vice-Chairman J.W. “Kirk” Kirkpatrick, III, Commissioners Mary Ann Enloe and Bill Upton present. Staff members present were County Manager David B. Cotton, Assistant County Manager Marty Stamey, County Attorney Leon M. “Chip” Killian, III, Public Information Officer David Teague, Finance Director Julie Davis, and Administrative Assistant Rebecca Morgan.

Members Absent: Charles “Skeeter” Curtis

Pledge of Allegiance

Chairman Ammons led the Pledge of Allegiance.

Chairman Ammons offered the invocation.


Community Development Block Grant (CDBG) Scattered Site Grant

Tony Sexton, Hurricane Recovery Director, explained that the County is applying for a $400,000 CDBG for funds to repair homes for low-income families in Haywood County. The grant requires two public hearings. The first public hearing was held August 18th, 2008. Mr. Sexton explained that Mountain Projects, Inc. (MPI), has administered this grant in the past.  Cheryl Wilkins with MPI Housing Department explained that the selection committee has met and has made a decision to replace three houses and rehabilitate three houses. Chairman Ammons opened the public hearing. There being no comments Chairman Ammons closed the public hearing.


Marty Stamey, Assistant County Manager, presented a resolution honoring G-540, Trooper David Shawn Blanton, Jr. Mr. Stamey shared that ninety law enforcement officers have died in the line of duty this year in the United States, with five of those being in North Carolina.  Mr. Stamey stated that law enforcement poses an inherent risk to those who are willing to provide this crucial public service. Mr. Stamey shared that he had the opportunity to visit with Shawn’s wife, Michaela, his mother, Janelle and his son, Tye in the Pediatric Intensive Care Unit at Duke Hospital two weeks ago. Mr. Stamey stated that Michaela and Tye could not attend the meeting since Tye remains at Duke Hospital. Mr. Stamey thanked Lt. Christopher, First Sgt. Whisenhunt, and Trooper Henderson with Troop G of the NC State Highway Patrol along with Maintenance Engineer Ben Williams with the NC Department of Transportation for their assistance with the resolution. Mr. Stamey requested that the resolution be considered for approval by the Board of County Commissioners in honor of Trooper Shawn Blanton. Vice-Chairman Kirkpatrick read the resolution.

Commissioner Enloe made a motion to adopt the resolution. Commissioner Upton seconded and the motion carried unanimously. 

Sheriff R.T. Alexander approached the Board. Sheriff Alexander explained that in order to remember our departed comrades, a memorial is located in the law enforcement center. A plaque was unveiled and dedicated in honor of Trooper David Shawn Blanton, Jr. The plaque will hang in a place of honor at the law enforcement center along with the other plaques that have been dedicated to other officers who have given their lives in the line of duty. Sheriff Alexander read the inscription on the plaque.

Haywood Regional Medical Center (HRMC) Update

Roger Coward, Emergency Room Director, approached the Board. Mr. Coward shared that nine registered nurses have been hired in the emergency room since July. A model called, Rapid Treatment and Triage, is expected to be implemented by November 1st, 2008. This model will allow patients coming into the emergency room to be seen by a physician within a short period of time upon arriving. Commissioner Enloe stated that she received three complaints concerning the Emergency Department and asked Mr. Coward to whom could she refer complaints. Mr. Coward responded that he will handle the complaints and provided his contact information to the Board.

Announcement – Commissioner Curtis

Chairman Ammons announced that Commissioner Curtis was unable to attend the Board meeting because he had cataract surgery.

Public Comments

Chairman Ammons opened the public comment session. Comments are generally limited to three minutes per individual, unless the speaker is representing a group for which the comment period may be extended to five minutes.

Joe Moore approached the Board. Mr. Moore expressed his opposition of the proposed purchase price for the Blaylock property located in Cruso. Mr. Moore stated that the proposed purchase price for 5.2 acres is $466,440. According to the current Haywood County tax records, the value of the land is $52,660. The total tax value of the property is $149,430. Mr. Moore stated that he supports the purchase of the Blaylock property and the cleanup of the property. Mr. Moore stated that as a taxpayer and county resident the Commissioners should immediately withdraw the offer to purchase the 5.2 acres for $466,440, and file a first right of refusal to purchase the property. In doing so, the County will have the true fair market value of the property. Chairman Ammons inquired as to who drew the offer to purchase the Blaylock property. David Cotton, County Manager, replied that the offer to purchase was completed by Mr. Blaylock’s attorney, Mr. Sutton. All the flood buyout properties require that there be a willing seller. Since that appraisal was made available to the state, the County and the state have taken exception with the amount. Mr. Cotton confirmed that the agreed upon price is not $466,440.

Constituent Concerns

Chairman Ammons inquired if the Board of County Commissioners had any constituent concerns. Commissioners Enloe and Upton stated that the County Manager and the staff were addressing their constituent concerns.

Discussion / Adjustment / Approval of Consent Agenda

Chairman Ammons inquired if the Board members had any adjustments to be made to the agenda. There were no adjustments.

Consent Agenda

Vice-Chairman Kirkpatrick made a motion to adopt the consent agenda as presented. Commissioner Enloe seconded and the motion carried unanimously.

Approve Minutes of September 8th 2008, Regular Meeting

August 2008 Refunds, Releases, Discoveries and Amendments – as presented by Judy Ballard, Tax Assessor

Budget Amendments as presented by Julie Davis, Finance Director

 CJPP – $3,939 - To match county budget to CJPP budget for FY 2009, and appropriate additional funds.

Haywood County Schools – request for new project to be funded with lottery proceeds – $20,800

Application Approval to paint ceilings and metal roof joists at Pisgah and Tuscola High School gyms

Budget Amendment – To appropriate the amount requested by the school board for painting ceilings and the metal roof joists at Pisgah and Tuscola High School gyms 

Haywood County Schools – project change order deduction – reduce to new contract amount in order to close project – $9,864

Request to Surplus County Vehicles and Place on GovDeals for Auction   
1 – 1987 Dodge Ram Truck # 5110
1 – 1997 Ford Explorer # 0663
1 – 1998 Ford Crown Vic # 8818
1 – 1997 Ford Van # 7752
1 – 1992 Chevy Camero # 1232
1 – 1993 Ford Explorer # 8655
1 – 2004 GMC Ambulance # 5366
1 – 2003 Chevy Ambulance # 1399

Work First Plan

Chairman Ammons presented the Department of Social Services Work First Plan regarding how the county / community will work with Work First clients. Approval for this plan is required every two to three years.

Administrative Agency Report

Animal Adoption Fee Schedule

 At the last regular Board meeting, September 8th, 2008, Chairman Ammons shared that he had received a call from a constituent concerning the cost to adopt small animals from the animal shelter. Jean Hazzard, Animal Control Director, presented the Animal Adoption Fee Schedule as requested. Ms. Hazzard introduced Dr. Kristen Hammett, Veterinarian of the Animal Hospital of Waynesville. Dr. Hammett is the contractor veterinarian for Haywood County. Ms. Hazzard explained that except in cases where the owner has brought the animal into the shelter with proof of vaccinations, each animal that arrives in the shelter must be handled as if they were unvaccinated. Ms. Hazzard presented the current adoption fees.

Current adoption fees are as follows:

Male Cat:------------------------------------ $57.50 (neuter and rabies vaccine)

Female Cat:---------------------------------- $87.50 (spay and rabies vaccine)

Male Dog (under forty pounds):---------- $77.50 (neuter and rabies vaccine)

Male Dog (over forty pounds):------------ $82.50 (neuter and rabies vaccine)

Female Dog (under forty pounds):-------- $92.50 (spay and rabies vaccine)

Female Dog (over forty pounds):---------- $107.50 ( spay and rabies vaccine)

Rabies Vaccine Only------------------------ $7.50
Dr. Hammett stated that she has worked with the animal shelter since 1987. The American Animal Hospital Association updates their fee survey every two years. As a member of the American Animal Hospital Association, Dr. Hammett retained their fee survey in 1993. Dr. Hammett explained that the current adoption fees for Haywood County were determined using that fee survey.

OLD Business

Retirement and Disposition of Sheriff’s Office Canine, Rex
Sheriff R.T. Alexander explained that Rex has served as the narcotics canine for eight years. Rex is a ten year old German Shepherd and it is time for Rex to retire. At the last regular Board meeting, September 8th, 2008, Sheriff Alexander requested that the County declare Rex surplus and allow the  adoption of Rex. Sheriff Alexander also requested permission to return to the Board meeting on September 22nd, 2008, with Rex and Deputy Doug Carver, the handler. Deputy Carver and Rex approached the Board. Sheriff Alexander stated that Rex has assisted in almost one thousand drug arrests, the capturing of three escaped prisoners, and has led to the seizure of approximately ten vehicles. During the month of October and November, Deputy Carver will attend the required six week training for a new canine.

Commissioner Enloe made a motion to declare canine Rex surplus and award custody to Doug Carver as his handler. Commissioner Upton seconded and the motion carried unanimously. 

Haywood County Transit Grant

Susan Anderson, Haywood County Transit Director, through Mountain Projects, Inc. (MPI), received a call from the North Carolina Department of Transportation (NCDOT), stating  additional money was available that would help stretch funds to assist the elderly and handicapped citizens as well as possibly fund a position for a Mobility Coordinator. A public hearing was held at the last regular Board meeting September 8th, 2008.

Commissioner Upton made a motion to approve the grant submission. Vice-Chairman Kirkpatrick seconded and the motion carried unanimously.

Lot Merge – Good Samaritan Clinic

David Cotton, County Manager, presented an “Intent to Combine Parcels” and a map regarding the lot merger for the parcels number 8626-02-3207 and 8626-02-4316.  Mr. Cotton explained that under the Town of Waynesville’s Zoning Ordinance, the expansion of the  Good Samaritan Clinic requires that the Health Department parcel and Good  Samaritan Clinic parcel be combined into a single lot.

Chairman Ammons made a motion to merge these lots into one pin number. Commissioner Enloe seconded and the motion carried unanimously.


Commissioner Upton made a motion to enter into closed session for the purpose of Closed Session Minutes – Approval and / or Release Minutes – G.S. 143-318.11(a)(1), Potential Litigation – G.S. §143-318.11(a)(3), and Personnel – G.S. 143-318.11(a)(6). Vice-Chairman Kirkpatrick seconded and the motion carried unanimously.

Return from Closed Session

The Board returned from closed session.

Commissioner Upton made a motion to approve but not release the minutes of the closed session held September 8th, 2008. Vice-Chairman Kirkpatrick seconded and the motion carried unanimously.


Commissioner Enloe announced that the Haywood County Fair begins September 23rd, 2008, at 5:30 pm. On October 4th, 2008 Junaluska Elementary School will have a festival with a bicentennial theme. A bicentennial meeting will be held at 1:00 pm, on October 7th, 2008. The Apple Festival will be held October 18th and will have a bicentennial theme this year.

Chairman Ammons congratulated the owners of the new tag office in Waynesville.


Vice-Chairman Kirkpatrick made a motion to adjourn. Commissioner Upton seconded and the motion carried unanimously. The time of adjournment was 6:43 pm. The DVD is attached by reference to the minutes.


David B. Cotton           Larry Ammons             
CLERK                        CHAIRMAN