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Board of Commissioners - Agendas

HAYWOOD COUNTY BOARD OF COMMISSIONERS AGENDA FOR
February 18, 2008

The Board will meet in the COUNTY COMMISSIONERS’ MEETING ROOM #3451 of the HAYWOOD COUNTY JUSTICE CENTER at 285 N. Main Street, Waynesville beginning at 5:00 p.m.


Citizens must sign up for public comment prior to 4:50 p.m. and are limited to three (3) minutes. Audience members may not address the Board at any time during deliberations unless recognized by the Chairman.


I. Call to Order – Chairman Larry Ammons

II. Pledge of Allegiance

III. Public Hearing
Cellular Tower Request – Kris Boyd, Planning Director – ATTACHMENT 1

IV. Public Comment Session

V. Constituent Concerns

VI. Discussion / Adjustment / Approval of Consent Agenda

VII. Consent Agenda

1. Approve Minutes of February 4th Regular Meeting and January 31st Special Meeting

2. Approve January Tax Refunds, Releases, Discoveries and Amendments
Judy Ballard, Tax Assessor – ATTACHMENT 2

3. Approve Minutes of the 2006 and 2007 Board of Equalization and Review (BOER)
Judy Ballard – ATTACHMENT 3

4. Set 2008 BOER Dates and Pay / Election Chairman and Vice-Chairman - Judy Ballard ATTACHMENT 4

5. Copy Management Agreement – Sandra Fortune, Purchasing Manager - ATTACHMENT 5

6. Resolution for Declaration of Surplus Property and Sale of Property – Sandra Fortune

A. via Scrap Metal Recycling – ATTACHMENT 6
B. via Electronic Auction – ATTACHMENT 7

7. Budget Amendments – Julie Davis, Finance Director

A. Economic Development – Clawback Settlement – CVS - $75,618.07
Mark Clasby, Economic Development Director – ATTACHMENT 8
B. Health Department – General Health program - $10,000 – fees charged ATTACHMENT
C. Health Department – General Health programs - $25,953 – State Aid ATTACHMENT 10
D. Health Department – Medicaid budget – $10,000 – Medicaid escrow ATTACHMENT 11
E. Health Department – Dental Clinic - $48,000 – fees charged – ATTACHMENT 12

IX. Administrative / Agency Reports

1. Revaluation Update – Stephen Smith, Real Property Appraisal Supervisor

2. Haywood County Sheriff’s Office – Statistical Report 2007 – Sheriff R.T. Alexander, III ATTACHMENT 13

3. Smoky Mountain Center Quarterly Update – Shelly Lackey, Community Relations
Coordinator and Tom McDevitt, Chief Executive Officer

4. Historic Courthouse / Justice Center Landscaping Options – David Cotton, County Manager – ATTACHMENT 14

X. Old Business

1. Resolution to Amend Chapter 96 of the Ordinances of Haywood County
Leon “Chip” Killian, III, County Attorney – ATTACHMENT 15

2. Waiver of the Firearm Policy – Sam Smith, Project Coordinator – ATTACHMENT 16

3. Board Appointments – David Cotton, County Manager

A. Maggie Valley Zoning Board of Adjustments – Change – ATTACHMENT 17
B. Agricultural Advisory Board – Appointment – ATTACHMENT 18

4. School Board Artificial Turf Loan – Resolution of the Board of Commissioners of the County of Haywood North Carolina, authorizing the negotiation of an Installment Contract Directing the Publication of Notice with Respect Thereto and Providing for Certain Other Related Matters Thereto

A. Resolution – Julie Davis, Finance Director – ATTACHMENT 19
B. Call to Public Hearing – David Cotton, County Manager

5. Haywood Community College (HCC) Capital Needs for County Loan – Neal Ensley, HCC Board Trustee – ATTACHMENT 20

6. NCDMV License Plate Agency Franchise – David Cotton

XI. New Business
1. Haywood County Automated Time Recording & Submittal Policy – Susan Layton, Human Resources Director – ATTACHMENT 21

2. Fiscal Year 2007-2008 Audit Contract Martin Starnes and Associates, PCAs, P.A. – Julie Davis, Finance Director – ATTACHMENT 22

3. Loan Request Approval – Julie Davis, Finance Director

A. Fines Creek Volunteer Fire Department – ATTACHMENT 23
B. Crabtree Ironduff Volunteer Fire Department – ATTACHMENT 24

XII. Closed Session

1. Approval of Closed Session Minutes – G.S. §143-318.11(a)(1)

2. Potential Litigation – G.S. §143-318.11(a)(3)

XIII. Adjournment