Commissioners meeting agenda for June 20, 2016 Print
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June 20, 2016

The Board will meet in the HAYWOOD COUNTY COURTROOM

of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

beginning at 5:30 p.m.

Citizens must sign up for public comment prior to 5:20 p.m. and are limited

to three (3) minutes. Audience members may not address the Board at any time

during deliberations unless recognized by the Chairman.



                        I. Call to Order– Chairman Mark S. Swanger


                       II. Pledge of Allegiance


                     III. Special Information Meeting of Members and the Public regarding securing a loan from

                           Rural Development, United States Department of Agriculture to obtain sufficient funds for

                           paying for and equipping of an Animal Services Facility – Julie Davis, Finance Director;

                           Dale Burris, Facilities & Maintenance Director; Doyle Teague, Animal Services Director;

                           Randy Cunningham, Mountain Design


                    IV. Public Hearing

                          Public Hearing regarding securing an interim construction loan for the construction

                          and equipping of an Animal Services Facility – Julie Davis, Finance Director


                     V. Public Comment Session


                    VI. Constituent Concerns


                  VII. Administrative/AgencyReports

                         Health & Human Services Agency (HHSA) informational presentation on mosquito populations

                         present in Haywood County, related health risks, prevention measures and available assistance –

                         Patrick Johnson, HHSA Public Health Director – ATTACHMENT 1


                VIII. Discussion /Adjustment to Agenda


                  IX. Consent Agenda

                      1. Approve June 6, 2016 regular meeting minutes


                            2. Approve May 2016– Refunds, Releases, Amendments and Discoveries– Judy

                            Hickman, Asst. Tax Assessor – ATTACHMENT 2


                       3. Approve May 2016 Tax Collections Update – Mike Matthews, TaxCollector–

                            ATTACHMENT 3


                       4. Approve budget amendments – Julie Davis, Finance Director

                          a. Internal Service Fund - Health Insurance - $575,000 - to cover expenditures through the

                              end of the fiscal year paid from increased revenue/fund balance in Health Insurance Fund

                              and transfer from Workers Compensation Fund – ATTACHMENT 4


                         b. Special Revenue Fund – Emergency 911 - $23,390 – to increase for addressing function

                             costs and to recognize E-911 revenue coming in over current budget – ATTACHMENT 5


                         c. General Fund - $64,050 – to cover various departments expenses through June 30, with

                             additional Motor Vehicles, Register of Deeds and grant revenues received in this fiscal

                             year – ATTACHMENT 6


                        d. General Fund – HHSA – Health - $5,442 – Local grant revenue received for Heart Disease

                            and Stroke prevention programs, including medical record keeping system –

                            ATTACHMENT 7


                        e. General Fund - Social Services - $40,000 – reallocation of funding to cover three vehicles for

                            the child welfare staff and furniture and appliances for the training room and emergency

                            shelter from available amounts left in foster care line item – ATTACHMENT 8


                   X. Old Business


                  XI. NewBusiness

                        1. Request approval of Fiscal Year 2016-2017 Budget Ordinance – Ira Dove, County

                            Manager – ATTACHMENT 9


                        2. Request approval of revised Haywood County Organizational Chart to be effective

                            upon Board approval – Ira Dove, County Manager – ATTACHMENT 10


                       3. Request approval of the quote from One Beacon, Government Risks, as the lowest responsive

                           bidder for property and casualty insurance for the premium to the County for Fiscal Year

                           2016-2017 in the amount of $372,649 from budgeted funds – Julie Davis, Finance Director –

                           ATTACHMENT 11


                       4. Request approval of Juvenile Crime Prevention Council (JCPC) County Plan and budget for

                           Fiscal Year 2016-2017 –John Chicoine, JCPC Chair; June Ward, Area Consultant –

                           ATTACHMENT 12


                       5. Request approval to use the balance of current year Capital Outlay, of $234,026 along with the

                           remaining budgets in the completed capital projects of $99,863, including unspent interest

                           of $913 for a total of $333,889 into a single capital projects account to be used for future

                           paving and sidewalk projects at Haywood Community College – Julie Davis, Finance

                           Director; Brek Lanning, HCC Director of Campus Development – ATTACHMENT 13


                       6. Request approval of Capital Project budget amendment – HCC Project Fund - $99,863 –

                           to close the completed capital projects related to the Community College building fund, so

                           that a transfer of the funds can be used for a paving project on the college campus -  

                           Julie Davis, Finance Director – ATTACHMENT 14


                       7. Request approval of Capital Project budget amendment – HCC Project Fund -$333,889 –

                           to set up new paving and sidewalk project for Haywood Community College, using the balance

                           from completed projects, and a transfer of the saved capital outlay amount from the General

                           Fund – Julie Davis, Finance Director – ATTACHMENT 15


                      8. Request approval of Change Order #2 in the amount of $38,103.34 to cover the remainder of

                          unsuitable soils removal and ground water control measures associated with site grading at the

                          Haywood County Public Services Training Facility Project to be paid from project contingency

                          – Brek Lanning, HCC Director of Campus Development – ATTACHMENT 16


                      9. Request approval of Capital Project budget amendment to pay for change order #2 from the

                          contingency in the capital project budget – $38,103.34 - Julie Davis, Finance Director –

                          ATTACHMENT 17


                   10. Request approval of annual N.C. Department of Agriculture and Consumer Services, N.C.

                         Forest Service FY16-17 Agreement for the Protection, Development and Improvement of

                         Forest Land in Haywood County, North Carolina 60% ($166,950) state and 40% county cost

                         share ($111,300) – Julie Davis, Finance Director; Dillan Michael, Haywood County Ranger –

                         ATTACHMENT 18


                   11. Request approval for fireworks display from Dutch Cove Missionary Baptist Church on

                         July 4, 2016 – Johnny Glance, Fire Marshal – ATTACHMENT 19


                   12. Request approval of agreement between Brycer, LLC and Haywood County for software to

                         be used by the Fire Marshal for inspections at no cost to the County – Johnny Glance,

                         Fire Marshal – ATTACHMENT 20


                   13. Request approval of the lowest responsive, responsible bidder, Sysco Knoxville LLC, in the

                         estimated amount of $197,000 based on prior year costs for the inmate food supplies vendor

                         at the Haywood County Detention – Chief Deputy Jeff Haynes – ATTACHMENT 21


                   14. Request approval of the annual contract between Health and Human Services Agency and

                         Southwest Child Development Commission to provide child care subsidy administration in

                         the amount of $3,180,966 and $105,000 support from federal and state appropriations –

                         Stoney Blevins, HHSA Director/Assistant County Manager – ATTACHMENT 22


                   15. Request approval of Fiscal Year 2016-2017 federal funding for the Home & Community Care

                         Block Grant totaling $453,696, including the county match of $45,369 (10%). Balance of

                         $408,325 (90%) is federal funds – Julie Davis, Finance Director – ATTACHMENT 23


                   16. Request approval of the Interlocal Agreement Between Haywood County and the Junaluska

                         Sanitary District for the installation of sewer lines on N.C. 209 with county funding of

                         $300,000 as part of the Golden Leaf Grant – David Francis, Tax/Solid Waste Administrator –

                         ATTACHMENT 24


                   17. Request approval of budget amendment to move $300,000 from contingency in the General

                         Fund to cover the amount committed to the NC 209 Corridor project as a partial match for the

                         Golden Leaf grant – Julie Davis, Finance Director – ATTACHMENT 25


                   18. Request approval of resolution for the sale of a county owned building at 2177 Asheville Road

                         to Mountain Projects Inc. for $325,000, and to provide in kind services of project

                         management for the rehabilitation process of the building in a negotiated private sale to a

                         nonprofit for a public purpose and approval to advertise the same – Ira Dove, County Manager

                        - ATTACHMENT 26


              XII.   Closed Session

                       Attorney/Client Privilege§143-318.11(a)(3)

                       Personnel §143-318.11(a)(6)

                       Economic Development §143-318.11(a)(4)


             XIII.   Adjournment