Home Departments Public Information Commissioners agenda for March 16



March 16, 2015

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.

I.          Call to Order – Chairman Mark S. Swanger

II.        Pledge of Allegiance

III.   Call to Public Hearing

Request for Call to Public Hearing on the selection of the proposed site for the new Animal Shelter, proposed to be located at the Haywood County Fairgrounds, on Monday April 20, 2015 at 5:30 pm. – Ira Dove, County Manager – ATTACHMENT 1                                

IV. Public Hearing

Public Hearing to consider the adoption of the Tobacco Use Restrictions Ordinance for Buildings, Vehicles, and Grounds – Ira Dove, County Manager – ATTACHMENT 2

V.        Public Comment Session       

VI.       Constituent Concerns

VII.     Administrative/Agency Reports

Haywood County Tourism Development Authority report on the mid-year Occupancy Tax Numbers for Haywood County and update on TDA programs – Lynn Collins, HCTDA Executive Director – ATTACHMENT 3

VIII.    Discussion /Adjustment to Agenda

IX.       Consent Agenda

1. Approve March 2, 2015 regular meeting minutes

2. Approve February 2015 Refunds, Releases, Amendments and Discoveries – David Francis, Tax Administrator – ATTACHMENT 4

3. Approve February 2015 Tax Collections Update – Mike Matthews, Tax Collector - ATTACHMENT 5

4. Budget Amendments – Julie Davis, Finance Director

a. General Fund - HHSA – Public Assistance - $28,670 – additional state, federal and local funding received for energy assistance – ATTACHMENT 6

b. General Fund – HHSA – Child Health - $1,000 – grant proceeds awarded from WNC Health Network to promote healthy communities – ATTACHMENT 7

c. General Fund – Tax - $147,800 – reclass expenses to segregate from related revenues per NC DOR & NC LGC – ATTACHMENT 8

5. Approve Joint Resolution Of Support For Senate Bill 141 – Waynesville Annexation/Referendum And For The Extension Of Corporate Limits Of The Town Of Waynesville – Ira Dove, County Manager - ATTACHMENT 9

          X.        Old Business

1. Request approval of the recommended architect for conceptual and schematic design of the animal shelter after selection committee review – Dale Burris, Director, Facilities and Maintenance – ATTACHMENT 10

2.   Discussion on the Waterville resident survey concerning the need for services at Waterville and the state line – David Teague, Public Information Officer – ATTACHMENT 11

XI.       New Business

1.   Request approval of the updated Haywood County Bid Procedures policy for potential buyers of County owned property – David Francis, Tax Administrator – ATTACHMENT 12

2.   Request approval to implement changes in the County funding plan due to reductions in the Home and Community Care Block Grant Monies – Ira Dove, County Manager – ATTACHMENT 13          

3. Request approval of proclamation for Developmental Disabilities Awareness Month for The Arc of Haywood County – Steve Brown, The Arc of Haywood County Executive Director; Rhonda Schandevel, The Arc of Haywood County Vice-Chairman – ATTACHMENT 14

4. Request approval for E-rate funding for purchase of book scan center for Haywood County Public Library – Sharon Woodrow, Library Director – ATTACHMENT 15

5. Budget Amendment – $11,517 – E-Rate funds received for archiving material - Julie Davis, Finance Director – ATTACHMENT 16

XII.     Closed Session

Personnel – G.S. § 143-318.11(a)(6)

Attorney/Client Privilege – G.S. § 143-318.11(a)(3)                                                                     

XIII. Adjournment