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HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

December 15, 2014

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.

 

I.          Call to Order – Chairman Mark S. Swanger

II.        Pledge of Allegiance

III.       Public Comment Session       

IV.       Constituent Concerns

V.        Administrative/Agency Reports

Dixon Hughes Goodman, LLP – Comprehensive Annual Financial Report for fiscal year ended 6/30/14 – Brian Broom, CPA, Director DHG, LLP – ATTACHMENT 1

VI.       Discussion /Adjustment to Agenda

VII.     Consent Agenda

1. Approve November 17, 2014 regular meeting minutes and December 1, 2014 Organizational meeting minutes

2. Approve November 2014 Refunds, Releases, Amendments and Discoveries – Judy Hickman, Assistant Tax Assessor – ATTACHMENT 2

3. Budget Amendments – Julie Davis, Finance Director

a. Health and Human Services - $13,757 – additional funding received from the State for Healthy Communities program – ATTACHMENT 3

b. Health and Human Services - $3,298 – additional funding received from the State for implementation of the communication plan from the Immunization Branch of Women’s and Children’s Health – ATTACHMENT 4

c. Solid Waste Management fund - $1,010,000 – from fund balance in the Solid Waste Management fund to cover multiple property purchases in the Francis Farm Landfill area – ATTACHMENT 5

d. Capital Project Fund – Public School Projects - $14,751 – from contingency in the Pisgah High School renovation project to cover increased design fees – ATTACHMENT 6

4. Request approval to accept a $15,000 Training Exercise Grant from the NC Department of Public Safety for full scale and tabletop disaster exercise for Emergency Management – Greg Shuping, Emergency Management Director - ATTACHMENT 7

5. Budget Amendment – General Fund - $15,000 – grant from the State of NC Department of Public Safety to conduct Emergency Management exercises in the County – Julie Davis, Finance Director – ATTACHMENT 8

6. Presentation of Mountain Projects Community Services Block Grant application for review by Commissioners – Ira Dove, County Manager – ATTACHMENT 9                                              

VIII.    New Business

1. Request approval of Settlement of Taxes collected July 2014 through December 6, 2014 – Julie Davis, Finance Director; David Francis, Interim Tax Administrator – ATTACHMENT 10

2. Request approval of Padgett & Freeman Architecture design contract in the amount of $61,500 for the 911/EOC renovation project – Dale Burris, Facilities & Maintenance Director – ATTACHMENT 11

3. Request approval for an update to the Personnel Policy Manual - Article III - Pay Plan and Conditions of Employment Section 4 - Hiring Rate and Starting Pay - Kathi McClure, Human Resources Director – ATTACHMENT 12

4. Request approval of a $65,000 adjustment in the Sheriff’s Office personnel wages to reflect an amount consistent with surrounding areas for purpose of retention – Sheriff Greg Christopher; Kathi McClure, Human Resources Director – ATTACHMENT 13

5. Budget Amendment – General Fund - $65,000 – from contingency to cover increases to bring Sheriff’s Office staff wages up to an amount consistent with minimum in surrounding areas – Julie Davis, Finance Director – ATTACHMENT 14

6. Request approval of Resolution - Policy for the Payment of Solid Waste Tipping Fees – Ira Dove, County Manager – ATTACHMENT 15

7. Request appointment of one (1) member to the TDA Board – Town of Waynesville representative - Ira Dove, County Manager - ATTACHMENT 16

8. Request appointment of one (1) member to the TDA Board – Town of Canton representative – Ira Dove, County Manager – ATTACHMENT 17

9. Request appointment of two (2) members to the Haywood County Fairgrounds Board – Ira Dove, County Manager – ATTACHMENT 18

10. Request appointment of one (1) County Commissioner as the voting delegate to the 2015 Legislative Goal Conference – Ira Dove, County Manager              

IX. Closed Session

Attorney/Client Privilege – G.S. § 143-318.11(a)(3)  

Acquisition of Real Property – G.S. § 143-318.11(a)(5)

X. Adjournment