Home Departments Public Information Commissioners agenda for Oct. 6



October 6, 2014

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 9:00 a.m.
Citizens must sign up for public comment prior to 8:50 a.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.

I.          Call to Order – Chairman Mark S. Swanger

II.        Pledge of Allegiance

III.       Public Comment Session       

IV.       Constituent Concerns

V.        Administrative/Agency Reports                

VI.       Discussion /Adjustment to Agenda  

VII.     Consent Agenda

1. Approve September 15, 2014 regular meeting minutes

2. Budget Amendments – Julie Davis, Finance Director

a. General Fund – Health & Human Services Agency - $6,971 – prior year’s local donations moved into the current year to cover the Healthy Haywood fitness challenge – ATTACHMENT 1

b. Capital Project Fund – Public School Buildings - $220,000 – NC Education Lottery funding to cover Jonathan Valley roof replacement – ATTACHMENT 2

3. Sheriff’s Office Contract over $50,000 - Southern Software annual contract – from Maintenance Contract 2014-2015 Budget - $55,933 – Sheriff Christopher – ATTACHMENT 3                     

VIII.    New Business

1.   Request approval of resolution in support of restoring State aid to the Aid to Public Libraries Fund and protect the equitable distribution formula developed by the State Library Commission - Sharon Woodrow, Library Director – ATTACHMENT 4

2. Request approval of Memorandum of Understanding between Haywood County Health and Human Services Agency, Public Health Services Division and Good Samaritan Clinic/Mountaintop Health Care of Haywood County – Carmine Rocco, Director Public Health Services Division – ATTACHMENT 5

3.   Request approval of resolution from Solid Waste for Declaration of Surplus Property for the donation of a 1992 Ford Super Duty F450 truck and green recycle trailer to the Haywood County Fairgrounds – Stephen King, Solid Waste Director – ATTACHMENT 6

4.   Request approval to receive a $15,000 grant from the Cherokee Preservation Foundation to support the Haywood County Youth Council through the Cooperative Extension 4-H Program – Bill Skelton, Cooperative Extension Director - ATTACHMENT 7

5. Budget Amendment – Extension Office - $15,000 - Cherokee Preservation Foundation grant project for the continuation of the Haywood County Youth Council - Julie Davis, Finance Director – ATTACHMENT 8

6.   Request approval to utilize project contingency in the Pisgah High School renovation project for a change order to reduce cleaning cost; provide additional site, paving, storm drainage, electrical work; relocate sewer line, and add trim to relocated windows, totaling $56,758 - Tracy Hargrove, Maintenance Director, Haywood County Schools – ATTACHMENT 9

7.   Budget Amendment – Pisgah High School addition - $56,758 – work approved by the School Board to come from capital project contingency - Julie Davis, Finance Director - ATTACHMENT 10

8.   Request approval to submit application to the Public School Building Capital Fund for the Waynesville Middle School A building roof replacement project – $174,500 – 25% County restricted sales tax money - $43,250, 75% State ADM funds - $131,250 - Tracy Hargrove, Maintenance Director, Haywood County Schools – ATTACHMENT 11

9.   Request approval of contract with McGill Associates Engineering for work on the Francis Farm Landfill, Shelton Property; construction, landfill permitting and stockpile design for fill dirt - $44,500 – David Francis, Tax Administrator – ATTACHMENT 12

10. Request appointment of one (1) member to the Nursing Home Community Advisory Committee – Ira Dove, County Manager – ATTACHMENT 13

11. Request appointment of one (1) member to the Southwestern Commission Area Agency on Aging Regional Advisory Council – Ira Dove, County Manager – ATTACHMENT 14

IX. Closed Session -

Closed Session Minutes – G.S. §143-318.11(a)(1)

Economic Development – G.S. §143-318.11(a)(4)

Personnel – G.S. § 143-318.11(a)(6)

X. Adjournment