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HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

May 19, 2014

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman. 
 

I.   Call to Order – Chairman Mark S. Swanger

II.  Pledge of Allegiance

III. Public Hearings

1. Public Hearing to consider the formation of the Howell Mill Fire Service District and the Eagles Nest Fire Service District, and the extensions of the Jonathan Creek Fire Service District, Junaluska Fire Service District, Maggie Valley Fire Service District, Waynesville Rural Service District and the Crabtree-Ironduff Fire Service District - Johnny Glance, Fire Marshal

a. Presentation by Johnny Glance, Fire Marshal – ATTACHMENT 1

2. Public Hearing to consider forming a road maintenance service district for Sugar Valley Springs, Inc. – Kris Boyd, Planning Director

a. Presentation by Kris Boyd, Planning Director – ATTACHMENT 2

IV.       Public Comment Session       

V.        Constituent Concerns

VI.       Administrative/Agency Reports

Smoky Mountain Center Fiscal Monitoring Report – Julie Davis, Finance Director - ATTACHMENT 3

VII.     Discussion /Adjustment to Agenda

VIII.    Consent Agenda

1. Approve May 5, 2014 regular meeting minutes

2. Approve April 2014 – Refunds, Releases, Amendments and Discoveries – David Francis,Tax Administrator – ATTACHMENT 4

Budget Amendments – Julie Davis, Finance Director

a. General Fund – Health Department - $11,998 – state funding received for Environmental Health program. – ATTACHMENT 5

b. General Fund – $181,719 - E-911 funding re-allocation combined with SR fund E-911 per E-911 board. – ATTACHMENT 6

c. General Fund – $223,269 – year end revisions for unexpected costs. – ATTACHMENT 7

d. Special Revenue consolidating fund - $1,240,000 – Southwestern Child Development Center federal reimbursement funding. – ATTACHMENT 8

e. Special Revenue Funds – Special Districts – $312,215 – increase of tax collected in the districts that must be paid to those districts. – ATTACHMENT 9

IX.  New Business

1. Solid Waste Presentation – Ira Dove, County Manager – ATTACHMENT 10

2. Proposed Fiscal Year 2014-15 Budget Presentation – Ira Dove, County Manager and Julie Davis, Finance Director – ATTACHMENT 11

3. Request approval to utilize the HCC remaining loan funds (excluding $20,000 held in reserve for remaining commissioning fee for the Creative Arts Building) for the Professional Crafts demolition, grading and paving construction project – Brek Lanning, HCC Director Campus Development – ATTACHMENT 12

4. Budget Amendment – HCC use of remaining funds in Creative Arts building project $485,113. Julie Davis, Finance Director – ATTACHMENT 13

5. Request approval to utilize the remaining funds in the Administrative Services building project for Phase II of the 3300 building renovation – Brek Lanning, HCC Director Campus Development – ATTACHMENT 14

6. Budget Amendment – HCC use of remaining funds in Administrative Services building project – $149,066 Julie Davis, Finance Director – ATTACHMENT 15

7. Recommendation to Request approval of former DSS roof replacement proposal – Dale Burris, Facilities and Maintenance Director – ATTACHMENT 16

8. Budget Amendment – Capital Project Fund - County building (old DSS) roofing project - $171,570 from contingency and reduced tax budget. Former DSS building – Julie Davis, Finance Director – ATTACHMENT 17

9. Request appointment of one (1) member to the Nursing Home Community Advisory Committee – Ira Dove, County Manager – ATTACHMENT 18

10. Request appointment of one (1) member to the Haywood County Home & Community Care Block Grant Committee – Ira Dove, County Manager – ATTACHMENT 19

11. Request appointment of one (1) member to the Haywood Community College Board of Trustees – Ira Dove, County Manager – ATTACHMENT 20

12. Request appointment of two (2) members to the Haywood County Fairgrounds Board – Ira Dove, County Manager – ATTACHMENT 21

X.   Closed Session

Attorney/Client Privilege – G.S. §143-318.11(a)(3)

XI. Adjournment