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HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR

June 17, 2013

The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.

I.          Call to Order – Chairman Mark S. Swanger

II.         Pledge of Allegiance

III.       Public Hearing

1. Public Hearing for the Authorization of Negotiation of an Installment Financing Obligation - Julie Davis, Finance Director

2. Public Hearing for Consideration of Proposed Fiscal Year 2013-2014 Budget – Marty Stamey, County Manager – ATTACHMENT 1

IV.       Public Comment Session          

V.        Constituent Concerns

VI.       Discussion /Adjustment to Agenda

VII.      Consent Agenda

1. Approve June 3, 2013 regular meeting minutes

2. Approve May 2013 – Refunds, Releases, Amendments and Discoveries – David Francis, Tax Administrator – ATTACHMENT 2

3. Request Approval of Revised County Management Record Retention and Disposition Schedule – Amie Owens, Executive Assistant/Deputy Clerk – ATTACHMENT 3

a. Imaging Policy - ATTACHMENT 4

4. Resolution of the County of Haywood, North Carolina, declaring the intent of the County of Haywood to reimburse itself for capital expenditures incurred in connection with the renovation of a county building from proceeds of certain obligations to be executed and delivered in calendar year 2013 – Julie Davis, Finance Director – ATTACHMENT 5

5. Budget Amendments – Julie Davis, Finance Director

a. DSS – $89,560 –To re-allocated previously budgeted amounts among Social Services programs to cover expenditures through June 30 – ATTACHMENT 6

b. DSS – Work First program – Subsidized child care - $701,780 – Receipt of state and federal funding for child care for Work First clients – ATTACHMENT 7

c. Detention Department - $155,000 – To cover increased costs through June 30 – ATTACHMENT 8

d. General Fund – $16,950- Various departments year end budget reallocations to cover expenditures estimated through June 30 – ATTACHMENT 9

e. General Fund – Transfer balance of ADM appropriation for school capital projects to Public School ADM Fund - $55,938. This is the county match portion for the projects – ATTACHMENT 10

f. Internal Service Fund - Workers’ Compensation – $20,000 year end budget revision to cover multiple workers compensation settlements – ATTACHMENT 11

g. Special Revenue Fund – Emergency 911 - $25,000- from E-911 contingency to cover phone service charges through June 30 – ATTACHMENT 12

h. Special Revenue Fund – Service Districts - $165,600 – increased collections to be paid to districts through June – ATTACHMENT 13

i. Capital Project Fund – County building project - $45,900 – from N.C. Department of Transportation property purchase on Paragon Parkway to be used for security upgrades at Human Services building – ATTACHMENT 14

VIII.     New Business

1. Request Approval of Use of Drug Forfeiture Funds for Purchase of One (1) Canine and computer upgrades - Sheriff Greg Christopher – ATTACHMENT 15

a. Budget Amendment - $11,348 – Julie Davis, Finance Director – ATTACHMENT 16

2. Request Approval of Resolution for Declaration of Service Side Arm for Retiring Chief Deputy Larry Bryson – Sheriff Greg Christopher – ATTACHMENT 17

3. Request approval of VIPER Radio Tower Memorandum of Understanding – Greg Shuping, Emergency Management Director – ATTACHMENT 18

4. Request Approval of Donation of Samsung IDCS Telephone System to Clyde Fire Department and Resolution Declaring Property Surplus and Conveying Property – Joey Webb, Network Administrator – ATTACHMENT 19

5. Presentation of Operating Lease for Virtualization Project - Lori Tomlin, Communications and Technology Director – ATTACHMENT 20

6. Request Appointments to Various Committees – Marty Stamey, County Manager

a. Haywood County Social Services Board – One (1) at-large position – ATTACHMENT 21

b. Region A Area Agency on Aging Regional Council – Two (2) at-large positions - Member and Alternate – ATTACHMENT 22

c. Haywood County Recreation Advisory Board – One (1) position for each district:

1. Clyde Township – ATTACHMENT 23

2. White Oak, Cataloochee, Crabtree, Fines Creek, Ironduff – ATTACHMENT 24

d. Haywood County Library Board of Trustees – One (1) at- large position – ATTACHMENT 25

7. Change in meeting schedule – cancellation of July 1, 2013 regular meeting – Chairman Mark Swanger

IX.       Closed Session

Economic Development – G.S.§143-318.11(a)(4) 

X.        Adjournment